Home » Departments and Divisions » City Clerk’s Office City Clerk’s Office The City Clerk is the Clerk of the South Bend Common Council. The Clerk is elected by the voters of the entire City. The City Clerk's official functions are set forth in Chapter Thirty-Six (36) of the Indiana Code. The City Clerk, and as many staff members as he or she determines necessary, provides City Council staff support, attends all regular and special meetings of the Council; and is required to keep an accurate journal of all such proceedings. Ordinance Violation Bureau Our Services Pay a Parking Ticket Pay a Parking Ticket How do I pay a parking ticket?This is my first parking ticket of the year. Is… City of South Bend Municipal Code City of South Bend Municipal Code Where can I access the municipal code?How often is South Bend's municipal code updated?Who… Finding City of South Bend Ordinances and Resolutions Finding City of South Bend Ordinances and Resolutions Where is Finding City of South Bend Ordinances and Resolutions occurring? Looking… Notre Dame Football Game Day Lawn Parking Permits Notre Dame Football Game Day Lawn Parking Permits Do I need a game day lawn parking permit? If you live… Parking Ticket Amnesty Parking Ticket Amnesty What is Amnesty Day?Where is Parking Ticket Amnesty Day occurring?When is Parking Ticket Amnesty Day?Who is involved… Parking Ticket Amnesty Day The Common Council passed Ordinance Number 10471-16, which gives the City Clerk the ability to declare an annual Parking Ticket Amnesty Day, the one day per year when parking ticket (overtime only) late fees will be forgiven, allowing those with unpaid parking tickets to pay the original cost of the ticket only, potentially reducing total costs owed by 50%. View the ordinance here or learn more about Parking Ticket Amnesty Day. Clerks Office Communications https://southbendin.primegov.com/public/portal Sign up to receive Clerk, Council, and Community Communications Clerk’s Press Releases In addition to its overall mission of maintaining the official records of the City, the Office of the City Clerk also performs the following: Required to maintain the City Seal and administer City oaths. Maintains custody, and controls filings, and storage of all legislation papers, minutes, and other written and recorded documents pertaining to the operation of the City government. Oversees the entire legislative process, from the introduction to final approval and publication. Prepares agendas and legal notices for all Council meetings. Document compliance of Tax Abatements, CF1s, Annexations, Alley Vacations, and City required reporting per the Municipal Code Schedules official City Council meetings and public hearings. Acts as a liaison with City Department Heads, Outside agencies, Other branches of government, and the general public on behalf of the City Council and works closely with the Council to supply combined constituent services. Responsible for the publication, updating, and distribution of the South Bend Code of Ordinances. Works in cooperation with the Office of the Mayor for live broadcasting through WNIT of City Council meetings. Processing of City Boards and Commissions. Responsible for all functions of the City Ordinance Violations Bureau. Issuance of Conditional Use Lawn Parking Permits (ND Lawn Parking) and Scrap Metal Licenses. Administers the City of South Bend Amnesty Program. Has available upon request for public reference and distribution the following documents: Copies of all transcripts, legislation, certificates, meeting notices, Council minutes, and any other matters of public information. Marriage Officiant, Notary For all groups and presenters who wish to be recognized at the Common Council Meetings please check in with the City Clerk’s Office beforehand. If you would like to share your concerns or have questions for your District Councilmember, please complete this form. The City Clerk’s Office does not record or store the following: Birth Records and Death Records: For information regarding how to obtain these records, contact the St. Joseph County Health Department, Vital Records at 574.235.9750 Marriage Records and Court Records: For information regarding how to obtain these records, contact the St. Joseph County Clerk’s Office at 574.235.9635 Staff Victoria Trujillo, Chief Deputy Clerk/Chief of Staff Victoria Trujillo is a South Bend, IN native. She joins the Clerk’s office with experience working as a Marketing Coordinator, Executive Assistant in Architecture and Engineering, and is currently pursuing her Bachelor of Science in Business with a concentration in Advertising and Marketing at Indiana University South Bend. The creative and strategic components of her courses and previous positions have encouraged her to thrive in her career. Victoria is committed to personal and professional excellence and seeks to reach her fullest potential. When she’s not working, you can find her spending time with her family and friends, reading, and exploring the outdoors. She has a true passion for building relationships, helping people in any way she can, and positively impacting the world around her. Her creativity, communication, attention to detail, and positive, upbeat personality make her an essential part of the team. She is dedicated to making a lasting impact both in and out of the office. Shayla Kimbrough, Ordinance Violations Bureau Clerk A native of South Bend, Shayla graduated from Riley High School, and then went on to receive her Bachelor of General Studies degree from Indiana University, South Bend in 2008. Continuing on she received her Master’s Degree in Healthcare Administration from Purdue University, in 2020. She is currently enrolled at Indiana Wesleyan in the DBA program. She is the wife of 14 years to Generald Kimbrough, and the mother of 3 beautiful children, Ryleigh, Khonnyr, and Gavyn. In her free time, she enjoys being around people and spending time with family. She is also very active in her church, New Horizons Outreach Ministry. Justin LePla, Executive Assistant/Director of Special Projects Justin LePla serves as the Executive Assistant/Director of Special Projects for the Clerk’s Office. Justin serves as the primary point of contact of internal and external constituencies on all matters pertaining to the Clerk’s office while working to advance the Clerk’s vision of an open, honest and transparent municipal government by ensuring the preparation and maintenance of records pertaining to the business conducted by Common Council members. Justin was born and raised in Elkhart Indiana, where he graduated from Jimtown High School in 2016. Shortly after graduation, he enlisted in the United States Air Force and spent the majority of his time either stationed in Dover AFB, Delaware, or deployed in support of Operation Inherent Resolve. In Dover AFB he worked as a special handling supervisor, where he worked with other defense departments and foreign militaries performing joint inspections as well as specializing in handling and inspecting secret signature service cargo, weapons, foreign military sales, explosives, and HAZMAT. While in Dover AFB, he also worked with the Air Force Mortuary Affairs Operations. After completing his active-duty service commitment, Justin returned to Indiana to resume his service working as an Air Force reservist in Grissom ARB, Indiana. He currently resides in South Bend and is committed to furthering his education to help him reach his fullest potential to better serve the people in his community. South Bend Police Dept Transparency Hub Click Here VIEW ALL NEWS Phone 574.235.9221 Address 227 West Jefferson Blvd. South Bend, IN 46601 Suite 400 S Leadership Dawn M. Jones, MPA City Clerk About the Clerk Request help from the Clerk
Pay a Parking Ticket Pay a Parking Ticket How do I pay a parking ticket?This is my first parking ticket of the year. Is…
City of South Bend Municipal Code City of South Bend Municipal Code Where can I access the municipal code?How often is South Bend's municipal code updated?Who…
Finding City of South Bend Ordinances and Resolutions Finding City of South Bend Ordinances and Resolutions Where is Finding City of South Bend Ordinances and Resolutions occurring? Looking…
Notre Dame Football Game Day Lawn Parking Permits Notre Dame Football Game Day Lawn Parking Permits Do I need a game day lawn parking permit? If you live…
Parking Ticket Amnesty Parking Ticket Amnesty What is Amnesty Day?Where is Parking Ticket Amnesty Day occurring?When is Parking Ticket Amnesty Day?Who is involved…
Victoria Trujillo, Chief Deputy Clerk/Chief of Staff Victoria Trujillo is a South Bend, IN native. She joins the Clerk’s office with experience working as a Marketing Coordinator, Executive Assistant in Architecture and Engineering, and is currently pursuing her Bachelor of Science in Business with a concentration in Advertising and Marketing at Indiana University South Bend. The creative and strategic components of her courses and previous positions have encouraged her to thrive in her career. Victoria is committed to personal and professional excellence and seeks to reach her fullest potential. When she’s not working, you can find her spending time with her family and friends, reading, and exploring the outdoors. She has a true passion for building relationships, helping people in any way she can, and positively impacting the world around her. Her creativity, communication, attention to detail, and positive, upbeat personality make her an essential part of the team. She is dedicated to making a lasting impact both in and out of the office. Shayla Kimbrough, Ordinance Violations Bureau Clerk A native of South Bend, Shayla graduated from Riley High School, and then went on to receive her Bachelor of General Studies degree from Indiana University, South Bend in 2008. Continuing on she received her Master’s Degree in Healthcare Administration from Purdue University, in 2020. She is currently enrolled at Indiana Wesleyan in the DBA program. She is the wife of 14 years to Generald Kimbrough, and the mother of 3 beautiful children, Ryleigh, Khonnyr, and Gavyn. In her free time, she enjoys being around people and spending time with family. She is also very active in her church, New Horizons Outreach Ministry. Justin LePla, Executive Assistant/Director of Special Projects Justin LePla serves as the Executive Assistant/Director of Special Projects for the Clerk’s Office. Justin serves as the primary point of contact of internal and external constituencies on all matters pertaining to the Clerk’s office while working to advance the Clerk’s vision of an open, honest and transparent municipal government by ensuring the preparation and maintenance of records pertaining to the business conducted by Common Council members. Justin was born and raised in Elkhart Indiana, where he graduated from Jimtown High School in 2016. Shortly after graduation, he enlisted in the United States Air Force and spent the majority of his time either stationed in Dover AFB, Delaware, or deployed in support of Operation Inherent Resolve. In Dover AFB he worked as a special handling supervisor, where he worked with other defense departments and foreign militaries performing joint inspections as well as specializing in handling and inspecting secret signature service cargo, weapons, foreign military sales, explosives, and HAZMAT. While in Dover AFB, he also worked with the Air Force Mortuary Affairs Operations. After completing his active-duty service commitment, Justin returned to Indiana to resume his service working as an Air Force reservist in Grissom ARB, Indiana. He currently resides in South Bend and is committed to furthering his education to help him reach his fullest potential to better serve the people in his community.